Government of the United States Virgin Islands Department of Education

DESCRIPTION

This is professional work that requires the ability to develop and implement policies and procedures, and ensure compliance with all Virgin Islands rules, regulations and laws. Work involves responsibility for supervising and coordinating activities in all areas of purchasing administration and assuming   supervisory and managerial responsibility for all procurement effected through the department’s central purchasing system. It also may involve assisting in supervising and coordinating activities specific to the procurement of professional consultant services and sophisticated information technology. Employee exercises considerable independent judgment in devising improved procedures, interpreting existing rules and in formulating recommendations to superiors. Supervision is exercised over subordinate supervisors, clerical personnel and other support personnel. Work is reviewed through conference and written reports for adherence to established policies and the achievement of management objectives. This employee is given considerable latitude in exercising professional skills and independent judgment in the   performance of work.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE)

• Reviews requisition and confers with vendors to obtain product or service information, for example price, availability, and delivery schedule;
• Selects products for purchase by testing, observing, or examining items;
• Plan, organize, direct, and review the delivery for purchasing, central warehousing and mail/courier services to Education departments;
• Develop, implement, and review the goals, objectives, policies, procedures and priorities within the section;
• Review and approve major purchase requisitions in conformity with established procedures;
• Develop or review major equipment purchases requiring formal bids; supervise perpetual inventory control and records system;
• Prepare or review recapitulation of formal bids, direct the coordination of major deliveries;
• Supervise and participate in the development of bid specifications; review open, and publicly read bids;
• Analyze bids and make recommendation on major purchases;
• Coordinate with other public agencies on cooperative purchasing programs; prepare periodic reports;
• Establish and interpret policies and procedures related to purchasing, central stores services and mail/courier services; cooperate with other department officials to facilitate department policy, procedural, and priority-related issues as they arise;
• Meet with other department officials to develop specifications and provide assistance in the resolution of business problems;
• Direct the coordination of purchasing central stores activities with education departments, divisions and sections, and with outside agencies; oversee the sale, auction, or disposition of surplus or obsolete items;
• Maintain a procurement card program with appropriate controls, accounting and auditing procedures; supervise, train, and evaluate subordinate staff;
• Performs related work as required.